Pharmaceutical Meeting Planner

  • Temporary/Contract Positions
  • Anywhere

Title: Pharmaceutical Meeting PlannerĀ 

Location: Woodcliff Lake NJ

Term: Anticipated 8 months

Please note:

This is not an admin or event planning role. Only qualified candidates with EXPERIENCE IN CLINICAL PHARMA, PLANNING ADVISORY BOARD AND INVESTIGATIVE MEETINGS can be considered.

The Role:

Prepare, manage and coordinate all phases of Meetings (Investigator Meetings, Advisory Boards, Protocol Steering Committee Meetings, Data Monitoring Committee Meetings, Face to Face & Virtual, etc.) related to design, location, compliance, vendor and participant management and travel/hotel arrangements.

  • Work closely with Business Units to provide proper meeting logistics.
  • Responsible for meeting budget preparation and spend monitoring.
  • Negotiate contractual arrangements with vendors and third party agencies.
  • Coordinate travel arrangements for all meetings through Company travel portal.
  • Audit and maintain records of vendor and participant billing.
  • Report spend for US and regions as well as monitor and document compliance/approvals.



  • Proficient computer skills including MS Office, Lotus Notes.
  • On-line registration management knowledge a plus (Cvent preferred).
  • 3-5 years Meeting Planning experience.
  • Aggregate Spend System knowledge is a plus.
  • Travel nationally may be required.
  • Accepted file types: doc, pdf, txt, docx.